Real Estate & Property Accounting

Managing commercial assets, multi-family communities, and residential portfolios requires strict financial precision. Property managers, asset owners, and real estate investors often face significant challenges connecting day-to-day property software entries to clean general ledger reporting. Disorganized rent rolls, unverified operating expense pools, and delayed financial packages obscure true asset performance, complicate tax compliance, and strain relationships with lenders and investment partners.

I provide comprehensive real estate accounting, general ledger oversight, and software administration services for commercial property managers, multi-family operators, and residential portfolio owners across Texas. Bringing more than two decades of hands-on professional accounting experience, system administration, and software migration leadership, I deliver clean, audit-ready financial statements, accurate balance sheet true-ups, and reliable operational controls.

Connecting Property Operations to General Ledger Accuracy

In most property management companies, daily tasks occur inside front end management software, while executive decision-making, investor distributions, and tax filings demand GAAP-compliant general ledger reporting. When property level entries are miscoded or subledgers fail to tie out, discrepancies compound rapidly across the balance sheet.

Common operational accounting pitfalls include:

• Capital replacements and tenant improvements mistakenly expensed inside routine repair accounts, distorting net operating income (NOI) and tax depreciation schedules.
• Inaccurate tenant security deposit liabilities that fail to match dedicated, segregated escrow bank balances.
• Misallocated owner contributions and draws, or unearned prepaid rents recognized prematurely, skewing monthly cash flow analysis.
• Unreconciled accounts payable clearing accounts and unapplied tenant credits that create blind spots for asset managers.

I resolve these issues by establishing strong internal accounting controls directly within your existing workflow. Whether your team operates in enterprise platforms or standard business ledgers, I review transactions at the general ledger level to ensure every balance sheet account, accrual, and income line item ties to verified source documentation.

In-Depth Service Breakdown

Financial Reporting Packages

Clean, consistent financial statements are critical for asset managers, lenders, and equity partners:

• Balance Sheet Reconciliations: Full substantiation of operating cash, capital reserve accounts, tenant security deposits, debt escrows, and accounts payable.
• Income Statement Variance Analysis: Thorough review comparing actual monthly and year-to-date operating performance against approved budgets, complete with substantive explanations for material variances.
• Rent Roll Reconciliation: Direct cross reconciliation between gross potential rent, physical vacancy, concessions, credit losses, and net collected revenue to verify that tenant sub-ledgers balance to the general ledger.
• Owner Distribution Schedules: Transparent calculations ensuring net cash distributions align with operating agreements, required reserve minimums, and lender debt service coverage ratio (DSCR) covenants.

General Ledger Oversight & Commercial CAM Reviews

Daily operational transactions must translate accurately to the general ledger to safeguard portfolio value:

• Commercial CAM & OPEX Reconciliation Review: Independent review of common area maintenance and operating expense pools. I verify base years, gross-up provisions, administrative fee caps, and tenant pro-rata shares against executed lease agreements, ensuring year-end true-ups (accrued receivables vs. payables) are properly recorded.
• Security Deposit Escrow Compliance: Routine auditing of tenant security deposit accounts to verify funds match balance sheet liabilities in compliance with Texas statutory requirements.
• Move-In / Move-Out Accounting: Auditing tenant ledgers to ensure proper accounting for security deposit refunds, forfeiture allocations, cleaning charges, and damage assessments.

Software Administration, Setup, and System Conversions

Software is only as effective as the underlying configuration. Having served as a system administrator and led accounting conversions, I help management firms and property owners maintain clean data architecture:

• Software Conversions & Data Migration: Managing the transition between property management platforms, ensuring chart of accounts, tenant beginning balances, historical general ledger balances, and vendor files migrate cleanly without losing audit trails.
• Chart of Accounts Structuring: Designing clean, standardized general ledger structures tailored for commercial properties, residential portfolios, or corporate management entities.
• System Administration & Optimization: Configuring property settings, user permissions, automated billing schedules, and custom reporting templates to eliminate manual workarounds.
• Multi-Platform Support: Providing hands-on configuration and ledger oversight across Yardi, MRI Software, AppFolio, Buildium, and QuickBooks.

Professional Financial Oversight for Your Real Estate Portfolio

Whether you are a property management company seeking reliable financial statement reviews before issuing monthly reports to property owners, or an investor needing dependable oversight of your commercial or residential assets, I provide direct, hands-on accounting oversight.

To discuss how I can assist with your monthly reporting packages, general ledger reconciliations, or real estate software administration, contact Andris Financial Services to schedule a consultation.

Request a Real Estate Accounting Consultation